Student exchange programs – Incoming students

Spending a semester or a year in Rubika is a rich and fulfilling experience.
Student exchange programs are formal agreements Rubika has with other universities. During your time abroad, you will continue to pay any required tuition fees at your home institution and won’t pay any tuition fees at Rubika. You will still be liable for transportation costs and living expenses, although there may be grants available to help with this if you are on the Erasmus+ programme.

Check that your home institution has agreement with Rubika, and that the subject you are studying is covered by an agreement (design, animation or video game). If your home institution does not have an agreement with Rubika, please contact your home Exchange Co-ordinator in order to set one up.

I really liked working with the students. I treasured every moment of my time in Supinfocom Rubika, From working on my project with my team to attending lectures. I’m glad that I got to meet a lot of people.
International exchange student, 2016

I was really excited, curious and open minded about everything that the students in Rubika have done or are currently working on. I felt very welcomed by the staff and my team.
International exchange student, 2016

What I enjoyed the most was working with the students to help them with their project. As I was able to learn a lot of things from them and it somehow helped me to expand my creativity through interacting with the students and looking at their personal artworks. I also enjoyed little moments such as, when the students would give out bread to each other in the morning. Even though it was a norm for them I felt it was really sweet gesture of them to do so.
International exchange student, 2016

How to apply

All incoming ERASMUS+ and international exchange students will need to complete an Application Form and provide some documents for review. It is recommended that you use the checklist in the form in order to ensure that you have attached all the required documentation to your application.

Completed applications must be returned to Rubika by
  • 10 April (for admission in Semester One or full academic year)
  • 30 November 2016 (for admission in Semester Two)

All applications go through a review from an academic committee, which will make the final decision of acceptance or rejection.

If your application is successful, then you/your exchange coordinator will receive a letter confirming your place at Rubika and registration documents will be sent to you.

Please note that may require a visa to study in France, and that our main teaching language is French, and thus it is advisable to have a B2 level (European framework).

Semester dates calendar

Rubika’s programs work on a semester basis, though some specific courses run annually.

  • Semester 1 (autumn semester) runs from September to January, and
  • Semester 2 (spring semester) runs from February until mid-June.

Course choice

Upon review of your application documents, the academic committee will decide on the course level that you are to take. That is, you might be placed in another year/semester as the one you would be doing back home. This is, to help you make the best out of your academic experience in Rubika. This will be stipulated in the admission letter, along with other important details.

Course choice is quite fixed in Rubika, and you are expected to take all courses of your year/semester, which would account for 60 or 30 ECTS respectively. Prior to your arrival in Rubika, you will be contacted with the final list of courses and class-schedule information.

Grades, European Credit Transfer System (ECTS) and Transcript of records

Grading system: ECTS – grades expressed on twenties (0/20), 12 being considered as minimum mark required for passing.

Rubika measures student workloard with the ECTS (European Credit Transfer System). The system is used across Europe for credit transfer (student mobility) and credit accumulation (learning paths towards a degree). It also informs curriculum design and quality assurance.

The ECTS credits reflect the quantity of work each course requires in relation to the total quantity of work required to complete a full year of academic study:

  • 60 credits represent one year of study
  • 30 credits are normally given for six months (one semester of study)

At the end of the exchange study period a transcript will be sent to the sending institution’s international office. The transcripts can also be sent by email to the student upon request.

Entrance and residency procedures

Students from EU/EEA or Switzerland will not need a student visa. You will only need a valid passport or travel ID document.

Non-EU/EEA/Swiss students will have to apply for a student visa. With one exception, the new VLS-TS visa applies to all international students wishing to enroll in a French institution of higher education.

The exception is Algerian nationals, who are subject to other provisions. Foreign students should consult on the website of the French Ministry of foreign and European affairs – website available in French, English, Spanish, German, Arabic and Chinese).

Preparing your arrival

Our campus « Serre Numérique » is easily accessible from Valenciennes’ train station (gare, in French) by tram. Right outside the station, take tram line T2 to le Boulon, and stop in Centre des Congrès, then just cross the street and walk down the lane towards the building.

You can also walk from the station to the campus along the water channel in about 18 minutes. You can check out a map below.

By air

From Paris Charles de Gaulle airport (CDG) you can easily catch a train to Lille (<1h), and change to Valenciennes (<1h). Bear in mind that you will probably have to change stations in Lille (Lille Europe to Lille Flandres, 10 min walk).

You can also arrive to Brussels International Airport (Zaventem), take a train to Bruxelles Midi station, then Lille, then Valenciennes. Again bear in mind that you will probably have to change stations in Lille (Lille Europe to Lille Flandres, 10 min walk).

Lille has a smaller airport (Lille Lesquin), generally used for short commercial flights and economic airlines (hop, ryanair, easyjet, etc.).

By Car

Valenciennes is situated at the crossroads of northern Europe, 1h30 from Paris, 1h from Brussels and 2h from London, and 40 minutes from Lille. Just tap our address into your GPS and be on your way!
Address: 2 rue Peclet, 59300 Valenciennes, France.


Rubika does not have in-campus accommodation, but we have agreements with residences in Valenciennes that offer various types of rooms. You can find more information about them here.

Aside from these residences, you can search for private housing or house sharing opportunities in different sites. We have put together a non-exhaustive list here (in French).

Cost of living

A student can plan for about €600 as monthly budget, excluding travel costs, tuition fees and clothing.

In order to give some ideas of the living cost, the price of a number of basic products is given below:

  • Accommodation : between €200 (for a room on a university campus) and 600€ (for an apartment in town centre)
  • Food €200 per month
  • Health insurance €45 per month
  • City transport €45 per month
A few basic prices in France:
  • A newspaper : €1,50
  • A train ticket from Valenciennes to Paris: €40
  • A cinema ticket: €8
  • A two-star hotel room : €45 – €70

Buddy program

Arriving to a new country – with a new language, a new culture – is exciting, yet somewhat challenging. We, at Rubika, want to offer a great experience for incoming exchange students, and help them with the transition to life in France, which is why we have our brand new Buddy Program, where we pair Rubika students with international students so that they can have a better integration to life in Valenciennes (and in our School).

What is a buddy?

Buddies are open minded, generous, students who volunteer to support exchange students and international students, especially during their first couple of weeks in France.

What do buddies do?

Buddies help with everyday questions like « where is the post office », or « where can I get a mobile phone contract? », « where is the tram stop? » …anything and everything a new student can encounter really.

How does it work?

Once you are have an acceptance letter, you can contact the International Relations Officer @Rubika to take part on the Buddy experience.

Language support

French courses for international students are organized by the Alliance française. They offer different packages thorughout the academic year, from 2h to 4h a week, either by month, trimester or year.

For more information: Alliance française website
House of associations: 84 boulevard du Faubourg de Paris – 59300 Valenciennes
Tel. : +33 3 27 29 87 62 / +33 6 74 32 80 26
Registration Contact:


International Relations Office

Campus Valenciennes (France)
2 rue Peclet
59300 Valenciennes
Tél: +33 (0)3 61 10 12 20
Campus Pune (India)
Life Republic – Survey n°74
Marunji, Pune 411057
Tél: +91.777 001 74 93
Campus Montréal (Canada)
5455 Avenue de Gaspé - Suite 430
H2T-3B2 Montréal, QC
Tél: 1 514-312-9234